Contest Rulebook

1. Introduction

The From Archive To Alive (FATA) project team launches the call for a competition for young users of digital archives, to create a digital art work, related to AT LEAST ONE OR MORE of the following themes.

civic engagement
▪ inclusion
▪ environmental awareness

The competition will recognise excellence in content creation and visual storytelling that demonstrates creativity and innovation in using digital archives.


Competition launched 1st March 2023
Voting opens 20 June 2023
Entry deadline 30th September 2023 – entry date extended
Eligibility check completed 1st October 2023
Voting ends 15th October 2023
Contest winners announced – live feed – 24th October 2023
Awards October / November 2023
Focusing on Young Users aged 12-18

Digital archives offer you access to a wide range of resources and materials in different formats. They provide a very reliable, secure and rapid source of information and data. They provide open access to original sources and allow users to discover, use and promote themes and topics as part of an eco-friendly process. In this way artistic works, history, geography, culture and heritage can all be captured and shared. Digital archives can also be a source of inspiration for new creative designs and products and enable new creative

We invite you to submit a digital art work in one of the following multimedia formats:
Web pages, video, pictures, presentation and music/audio.
Some recommendations to keep in mind when developing your work of art:

● What does the theme mean to you?
● How might the theme look like in the future?
● Be original, think out-of-the-box!

Some key words to inspire your work: sustainability, resilience, environment, inclusion, climate change, ecology, public engagement, participation, the future

Elements to consider for all projects:

Concept – create the art work for a clear target audience; make it easy to understand
Execution – make effective and appropriate use of digital archives and their features.
More info on the technical requirements on Section 4.
Design – use an appropriate complexity for your audience; visually appealing
Content –evidence of originality

On that note, the From Archive To Alive consortium is committed to respecting copyright regulations. In this respect, the art work must be an original digital creation from digital archives in order to be eligible.

This means that the artworks do not infringe upon a third party’s rights or intellectual property. See the Copyright statement.

2. Prizes


All entrants will receive a digital certificate of participation
Winners receive a winners’ certificate


Entries will be published on the FATA web site and the winners will be announced and presented on its affiliated websites.

Each partner country will select two winners: one solo participant, and one group entry.

The authors will each receive a prize, with a value of 100€ for the solo entry and 150€ for
the group entry.

For national winners, specific prizes will be chosen by the national project partner.
There will also be two winners from third countries entries: the value of these prizes is 100€
for solo entry and 150€ for the group entry.

How are winners selected?

The artwork with the highest number of likes will win the competition. You are more than welcome to share your artwork and the contest on social media, but note that likes on external websites or platforms won’t be taken into account: the voting process will happen only on the contest platform (

Does the FaTa consortium have a say on the winners?

FaTa partners believe in democracy, hence the winners will be decided by the public vote. However, we do believe in meritocracy! Therefore, the partners of the project will select
one extra notable artwork (a work of very high quality) which will be showcased on the project platform. The author (or authors) of this artwork won’t receive a prize, but will get a certificate (branded with the FaTa project and the European Commission’s logos).

3. Competition Rules

● Participants should be school students aged between 12 and 20 years of age at the time
of their entry.
● The entries may be individual or in teams (from 2-4 people)
● The FATA competition is designed to encompass a wide variety of electronically-based
art work projects
, from documentaries to multimedia.
● Students should use their creativity and technological expertise.
● The art work may be stand-alone or as an embedded visual story incorporating multiple
● The entry may be delivered via Web, video, pictures, presentation and music / sounds
in an innovative way. Media content, such as text, audio, video, graphics, photos and/or
animation could be part of these entries.
● Entries should be published online, on external websites (Youtube, Dropbox,
GoogleDrive, …). It is the responsibility of the participants to make sure that the link
provided when entering the contest is working correctly and that it will be available at
least until the end of the contest (November 2023).
● Entries can incorporate several types of media content.
● Entries can mainly comprise audio content or video content
Late entries will not be accepted (entries may be submitted until the 15th June 2023)
● Entry forms must be fully completed and submitted by the competition deadline.

4. Entry requirements

The competition is open to students from all eligible Erasmus Plus European countries,
check the list below:
The following countries can take part in the contest:
● Member States of the European Union (EU)
Austria, Belgium, Bulgaria, Czech Republic, Denmark, Germany, Estonia, Ireland, Greece,
Spain, France, Croatia, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta,
Netherlands, Poland, Portugal, Romania, Slovenia, Slovakia, Finland and Sweden.
● Third countries associated to the Erasmus Plus Programme
North Macedonia, Serbia, Iceland, Liechtenstein, Norway and Turkey

Entrants must:
● give GDPR consent (attached to the entry form)
● upload an image representing their artwork
● provide a text description of the art work in English (maximum 100 words) and
● acknowledge any sources of information used (i.e., online archives, etc.)
For groups, the names of all team members are required, with the email address of the
team leader.

5. Eligibility requirements

1. Only entries with original work will be taken into account. Previously published
works will not be accepted.
2. Partial entries or work-in-progress will not be accepted.
3. Legal Permissions: The entrant must clear all licences, copyrights, and permissions to
ensure that the submission can legally and ethically be presented online on the From
Archive To Alive website.
4. By entering this competition the entrant confirms that they own the rights of
exhibition and that they grant the limited rights to exhibit the work to the
competition organisers.
5. Language: Entries can be in any language but may have English subtitles.
6. Submission Deadline: All entries must be submitted online. Online submissions will
be accepted from March 1st – June 15th, 2023. Results will be published on the
FATA Web site and winners will be notified by email of the results by October 2nd
2023 and the results will be published on the Web site.
7. Completion Date: Only works submitted by June 15th 2023 are eligible for submission.

6. Submission Requirements

i. One Entry Form for Each Entry: The entrant must complete one entire entry form for
each art work submitted.
ii. A single work may be entered only once in the competition, duplicate entries will be
iii. Submission Process: Entrants must follow the online procedures for electronically
submitting video, audio, writing, and interactive media/technology entries. Media
submissions that fail to work or are not comprehensible for any reason will result in
the disqualification of the entry. Failure to properly complete any portion of the
submission process (completing the online entry form, and submitting the media) by
the 15th June, 2023 deadline will disqualify the entry from the competition.
iv. No late entries will be accepted (entries must be submitted by the 15th June)
v. Entries that do not meet the contest requirements will not be eligible

Make sure your entry follows the submission guidelines prior to submitting:
● The work has to be relevant to the competition themes (i.e., civic engagement,
inclusion and/or environmental awareness)
● Your work must be original and available online
● All participants need to complete the Entry Form, submit online and give GDPR
by the deadline.
● Video and audio files can only be a maximum of 3-minutes in length.
● You must provide a 100 word (maximum) description of your work on the entry
● Agree to the terms and conditions of the contest.

7. Voting

All eligible entries will be accessible from the online gallery of the From Archive To Alive
creation competition.

To choose the winning artwork per partner country (1 individual entry and 1 group entry per
country) and the two winning entries from eligible third countries (see the list of European
countries in the previous section), the competition will use an online public voting system.
The winners will be the entries that receive the highest number of votes (likes) in the
period between 15/20 June and 15 September 2023.

8. Frequently Asked Questions

Q: Are group entries accepted?
A: Yes, groups up to 4 people are allowed to enter the contest Entries should be submitted
by one participant but all team members should be included.

Q: What types of entries are allowed?
A: Examples can include but are not limited to: news stories incorporating text, video,
photos and audio; photo essays incorporating digital photos, media stories or campaigns
including text, videos, graphics, and interactive content; audio or video podcasts
incorporating art and interactive graphics; and, documentaries incorporating text, video and
interactive infographics.

Q: What art works are eligible?
A: Videos should be no longer than 3 minutes in length and may be subtitled.
The FATA competition accepts entries of web microsite developed to deliver content for a
specific community, target group or need. Entries that create more immersive, interactive approaches are allowed, including for
instance 360 photo/video production.
Content created for wearable technology will not be allowed.
The creation of Mobile Apps will not be allowed.

Q: Can video be embedded in an entry, for instance in a Web page?
A: Yes. Videos and other multimedia elements contained within an entry can be judged, but
with regard to their contribution to the entire presentation.

Q: How is the contest judged?
A: The competition will be judged by online voting. Voting will be done through the
competition web platform. When all votes have been submitted, the highest scores will be
selected for the prizes. Any discrepancies will be decided by the organizing team.

More Questions? Email us at [email protected] with “FATA Contest
Question” in the subject line.

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